Public Notices April 15

Winthrop City Council Regular Minutes Monday, March 2, 2020 A regular meeting of the Winthrop City Council was called to order by Mayor Kelly Pierson at 7:00 p.m. on Monday, March 2nd, at the City Hall. PLEDGE OF ALLEGIANCE ROLL CALL: Council members: Kelly Pierson, Pete Machaiek, Julie Trebelhorn, Dale Malheim, Lynn Drinkall and Rob Edwards. City Staff present: City Administrator Jenny Palmer, Winthrop City Attorney Aaron Walton, Utilities/Public Works Supervisor Troy Martin, Winthrop Fire Chief Justin TenEyck, Winthrop Police Chief Karen Johnson, Audience: Mike Mattison (Winthrop News), Bryan Petzel (ISG), Donna Schiro (Winthrop Area Foundation), Tamera Shaw. OPEN PUBLIC FORUM No one spoke. APPROVAL OF AGENDA Pierson added item f. under New Business Emergency Preparedness. Motion Trebelhorn, second Malheim to approve the agenda as amended. Passed voice vote. APPROVAL OF CONSENT AGENDA Motion Edwards, second Drinkall to approve consent agenda. Passed voice vote. NEW BUSINESS a. Winthrop Area Foundation request from City (A)/(I)—The Winthrop Area Foundation has made a request of the City to put up and store the light display on the green space along Highway 19. Martin stated that the City equipment is too big to drive into that area to put up and take down the lights. He also stated that the City would be able to store the lights for the group. Machaiek was wondering if they could possibly rent the equipment used in prior years to put up the lights. Schiro said she will look into that. b. R2020-04 Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 2020A project (A)—Bryan Petzel (ISG) presented to the council that the plans were almost finalized from MNDOT and he would like to get approval to advertise for bids before the next council meeting. They are also waiting on a couple temporary easements. Motion Edwards, second Trebelhorn to approve R2020-04, passed voice vote. c. R2020-05 MNDOT Resolution Approving County Project within Municipal Corporate Limits 2020A (A)—Petzel explained that this resolution is acknowledging work on a County State Aid Highway withing the city limits. Motion Edwards, second Trebelhorn to approve R2020-05, passed voice vote. d. 2020-139 An Ordinance Adding City Code Section 813.01 Regarding Outdoor Wood Burning Stoves (1st Reading)—(A) This ordinance would regulate the use of outdoor wood burning and hydronic furnaces within the city limits of Winthrop. Motion Machaiek, second Malheim to approve 1st reading, passed voice vote. e. City/EDA Lots (A)/(I)—There are four lots in the City of Winthrop’s name that were paid for or given to the Winthrop EDA. There was some discussion on the property at 108 N. Main Street relating to the newly installed city park. It was decided to deed over the properties at 110 E. 2nd Street, 203 N. Carver Street, and 313 N. Renville Street and hold off on 108 N. Main. Motion Malheim, second Trebelhorn to transfer 110 E. 2nd Street, 203 N. Carver Street, and 313 N. Renville Street from the City of Winthrop to the Winthrop EDA. Passed voice vote. f. Emergency Preparedness (I)—Mayor Pierson discussed the preparedness of the city if the Corona virus outbreak would come to the City of Winthrop. The League of Minnesota Cities has prepared a Pandemic Planning Guide for Cities that Palmer will send out to the council. She will review the plan and see if there are any policies or procedures that will need to be adopted or updated. Fire Chief TenEyck said that the department has the proper protective gear, if needed. He also said that the other local chiefs have been in contact to discuss preparedness. UNFINISHED BUSINESS a. Industrial Park Lots Conditions (A)/(I)—Palmer presented the list from last month’s meeting. The council had some discussion on the FTE requirements as well as if the term “will” or “shall” should be used regarding the conditions. Both Councilors Malheim and Trebelhorn and Attorney Walton felt that the term “shall” should be used so as not to tie the City to any condition that may turn a business away. Councilor Edwards feels that the term “will” should be used to require the conditions on every sale. Councilor Malheim also stated that condition 4 should have wording added to it to state “Purchaser will have two years to complete building on the lots if the purchaser defaults the property reverts back to the city less deed and attorney fees”. Motion Trebelhorn, second Malheim to approve the conditions as presented with the right to require any or all of the covenants and the additional wording to condition 4. Passed voice vote, Edwards against. REPORTS OF OFFICERS, BOARDS AND COMMITTEES a. ADMINISTRATOR/EDA REPORT—Palmer reported that the observation well monitoring equipment has been installed, the grant should be done soon. Attended the APPA disaster training. Is working on a table top exercise of a mock disaster hopefully to happen late summer with all of the emergency services groups attending. Negotiations are still ongoing regarding the land to be mowed by the city. Sibley County would like to have the city sign a maintenance agreement similar to the CSAH highway mutual aid agreements. The Sibley County Municipalities Meeting will be April 7th in New Auburn, Lisa Huges with DEED and Andy Hayden, Sibley County Emergency Management Director will hopefully be speaking. Billing Clerk Schuth is working on getting a new credit card software that will better integrate with our billing software. FEMA has awarded the city $44,194 of grant funds. City Clerk Lorenz and Public Works met with Troy Walsh with LMC to discuss loss control issues the city may have. Nate Seehafer and Logan Panitzke have both taken internships over the summer and will not be back to mow. Still no RR permit for the storm sewer. WEDA Palmer spend 20 hrs on EDA related tasks including updating the EDA website, updating the EDA brochure, and sending letters regarding commercial rental property. c. WATER/SEWER DEPARTMENT REPORT- there was a watermain break on S. Carver Friday. It has been repaired. d. STREET DEPARTMENT—There was discussion on new street lights along the project route. Council was presented a couple of different models. They will be on the agenda next month for action. Martin also said that the old city truck that is down at Crysteel has an interested buyer. The council agreed if someone was interested they would like to get rid of it. Motion Edwards, second Malheim to declare the truck excess property and remove city labels to allow for sale of the vehicle. Passed voice vote. f. FIRE DEPARTMENT REPORT—TenEyck reported that they have hired a grant writer to apply for a FEMA grant for 17 new air packs and 7 extra masks that are set to expire this year and 2 sets of turnout gear. The grant is for $138,000 which includes $500 for the grant writer the city share of the grant would be $6,300. g. AMBULANCE REPORT—Estimates were ordered from NorthCentral Ambulance. They should be coming soon. h. POLICE CHIEF’S REPORT—Karen provided a written report. She also reported that SRO Andrew Peterson has resigned his position, but she has talked to GFW Superintendent Lonnie Siefert and they want to continue the program. Motion Edwards, second Drinkall to advertise for a new officer for the SRO position. Passed voice vote, Malheim against. k. CABLE COMMISSION—Malheim reported that the board has a new Secretary/Treasurer, they also discussed new FCC regulations regarding franchise fees and postponed action on updating the public access channel pending the GFW School vote. ADJOURNMENT Motion Edwards, second Trebelhorn to adjourn. Passed voice vote. Meeting was adjourned at 7:53 pm. Jenny Palmer,

 

Administrator Minutes for a Special Meeting Of the Winthrop City Council Monday, March 16th, 2020 A special emergency meeting of the Winthrop City Council was called to order by Mayor Kelly Pierson at 7:00 p.m. on Monday, March 16th, at the City Hall. PLEDGE OF ALLEGIANCE ROLL: Council members: Kelly Pierson, Julie Trebelhorn, Dale Malheim, Lynn Drinkall and Rob Edwards. City Staff present: City Administrator Jenny Palmer, Utilities/Public Works Supervisor Troy Martin, Winthrop Fire Chief Justin TenEyck, Winthrop Police Chief Karen Johnson, Winthrop Ambulance Captain Ed Stoll Audience: Mike Mattison (Winthrop News), Justin Parrott, Joe Saul, Garrett Meyer, Chuck Toltzman, Joe Arceneau, Emily Arceneau, Dave Kiel, Chris Isaac. STATUS UPDATES FROM DEPARTMENT HEADS a. Police Chief Johnson—Johnson updated the council on meeting she has had with the Ambulance and Fire Chiefs. She feels that her staff is ready to go. She has been working on getting some additional PPE for her crew. Dispatch has been screening calls better, the jail is on quarantine, she has been in contact with Deputy Chief Templin at Sibley County, there are no issues right now. b. Ambulance Captain Ed Stoll—Stoll updated the council that the crew has a fair supply of PPE they could use some face shields and gowns but they have alternative options if need be. He reviewed the EMSRB suspension with the group that has been enacted. He also provided an OSHA guide for employers. He said they will still have three to a call. One will enter the home to assess first. No need for officers to enter homes. c. Fire Chief Justin TenEyck—TenEyck stated that they usually don’t respond to medical calls unless a lift assist is needed. They are reviewing protocols to assist EMS. They currently don’t have any gowns or respirator masks but have their turnout gear if needed. Mayor Pierson discussed possible exposure from a contaminated person at a meeting. TenEyck said they just had their meeting and won’t be meeting again until next month, but if need be they can cancel their meeting. All of the crew are cross trained and they have back up essential staff available. d. Utilities/Public Works Director Troy Martin—Martin updated the council on the status of utilities. All of the staff are cross trained. There are reserve staff on back up for utilities and snow removal in the case of an emergency. Buildings are locked and secured. He wanted to reiterate to the public to only flush toilet paper and no paper towels or other items down the toilet. Mutual Aid was discussed to other cities if we are able. Motion Malheim, second Edwards to extend Mutual Aid to neighboring cities if we have staff available. Passed voice vote. e. City Administrator Jenny Palmer—Palmer updated the council that she has meet with all the department heads. She has met with staff to discuss best practices in the office if they feel sick or if they are afraid of bringing germs home to compromised family members. She has been in contact with other cities regarding their practices during this state emergency. The library will be closed for two weeks. Talked to Attorney Walton about holding a public meeting without the public if needed. Meetings can be held via phone if one person is at the designated meeting place, all members can be heard through the phone on the recording and the votes are all roll-call votes. The video of this meeting will be uploaded to YouTube tomorrow, RS Fiber has activated the WiFi in the park and boosted the signal for students to use while school is out. CLOSING THE BUILDING TO THE PUBLIC a. Closing the building to the public was discussed, for the safety of staff and the public. Many cities are already closing. Motion Edwards, second Trebelhorn to close the building to the public until April 6th. Passed voice vote. UTILITY BILL PAYMENT ARRANGEMENTS FOR AFFECTED RESIDENTS a. Discussion on payment arrangements to persons and businesses affected by the restrictions imposed by the Governor during this crisis. Motion Trebelhorn, second Malheim to offer to residents who have been financially affected by the epidemic to suspend payments for two months with no late fees, with three months to pay back the past due amounts. Residents and businesses must contact the city to receive this benefit. Passed voice vote. They also asked Palmer to put something in the bills for this. CONCERNS FROM THE COUNCIL a. Councilor Edwards discussed the need to have some money allocated for the purchase of the needed PPE and possible payment of additional staff should they need to be called in. He proposed an oral resolution to allocate $20,000 out of the Levy Reserve Fund to the Emergency Management Fund and giving Mayor Pierson the authority to oversee expenditure of those funds. Motion Edwards, second Malheim to approve R2020-06 Oral Resolution to allocate $20,000 from Levy Reserve Fund to Emergency Management for potential emergency expenses. Passed voice vote. The council also discussed the possible need to declare a local emergency. The council asked Palmer for more information on this and will possibly consider it at a later date. b. Councilor Edwards and Mayor Pierson discussed outreach to people who are unable to leave their homes, to help with groceries and bill pay. Edwards will reach out to Pastor Bob and the ministry community to see if they are willing to help out with that. c. Councilor Trebelhorn gave an update on the library. The Sibley County Library Board voted to close all Sibley county libraries until March 28th. COVID-19 COMMITTEE APPOINTMENT a. Mayor Pierson would like to have a committee to stay on top of the issues around the COVID-19 epidemic. He feels the Police Committee would be a good committee to head this up group since Chief Johnson is the Emergency Management Director. He would also like to have a few members of the public be on this committee as well. He would like them to have a standing weekly committee meeting posted. b. A member of the audience asked if there was some kind of mass notification system in town. Chief Johnson said that the county pays for a county wide notification system. She will look into what kinds of notification they can provide and to whom, and report back to the council. Motion Drinkall, second Trebelhorn to adjourn. Passed voice vote. Meeting adjourned at 7:50 pm. Jenny Palmer, Administrator

 

NOTICE OF TAKING AND SALE MINNESOTA STATUTES §168B.06 TO WHOM IT MAY CONCERN, notice is hereby given that: (1) In early 2019, a 2004 Chevrolet Tahoe, Sport Utility Vehicle was discovered on the City of Winthrop property/parking lot located at 203 N Carver, Winthrop, MN; (2) The 2004 Chevrolet Tahoe, Sport Utility Vehicle with VIN 1GNEK13Z94J110102 has remained in the same place where it was discovered; (3) The purposed of this notice is to inform the owner and any lienholders of their right to reclaim the vehicle under Minn. Stat. section 168B.07; (4) Failure of the owner or lienholders to: (i) exercise their right to reclaim the vehicle within the appropriate time allowed under Minn. Stat. section 168B.051, subdivision 1, 1a, or 2, and under the conditions set forth in section 168B.07, subdivision 1, constitutes a waiver by them of all right, title, and interest in the vehicle and a consent to the transfer of title to and disposal or sale of the vehicle pursuant to section 168B.08; or (ii) exercise their right to reclaim the contents of the vehicle within the appropriate time allowed and under the conditions set forth in section 168B.07, subdivision 3, constitutes a waiver by them of all right, title, and interest in the contents and consent to sell or dispose of the contents under section 168B.08; and (5) A vehicle owner who provides to the City of Winthrop documentation from a government or nonprofit agency or legal aid office that the owner is homeless, receives relief based on need, or is eligible for legal aid services, has the unencumbered right to retrieve any and all contents without charge. To reclaim the vehicle, the owner or lienholder may contact the City of Winthrop, 305 North Main Street, Winthrop, MN 55396, or call (507) 647-5306. /s/ Jenny Palmer Winthrop City Administrator 28(af)c

 

NOTICE ALFSBORG TOWNSHIP BOARD OF APPEAL AND EQUALIZATION The Board of Appeal and Equalization of Alfsborg Township will meet on Tuesday, April 21, at 6 p.m. at the Town Hall. If you believe the value and classification of your property is incorrect, please contact the assessor’s office to discuss your concerns. If you still disagree, you may appear at the Board of Appeal meeting. The Board will review you assessment and attempt to make corrections as needed. Generally, you need to appeal to the local board before appealing at the county level. Walter Asmus Clerk of Alfsborg Township 27-28c

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