Public Notices December 30

Winthrop City Council Regular Minutes Monday, November 2nd, 2020 A regular meeting of the Winthrop City Council was called to order by Mayor Kelly Pierson at 7:00 p.m. on Monday, November 2nd at the City Hall. PLEDGE OF ALLEGIANCE ROLL: Council members: Kelly Pierson, Pete Machaiek, Julie Trebelhorn, Dale Malheim, Rob Edwards and Lynn Drinkall, City Staff present: City Administrator Jenny Palmer, Utilities/Public Works Supervisor Troy Martin, Fire Chief Justin TenEyck, Allan Aguilar, Walton Law Group. Audience: Mike Mattison (Winthrop News), Bryan Petzel (ISG), Bill Sands, Sherry Sands, Diane Fredin. OPEN PUBLIC FORUM No one spoke APPROVAL OF AGENDA Motion Malheim, second Drinkall. Passed voice vote. APPROVAL OF CONSENT AGENDA Motion Trebelhorn, second Malheim. Passed voice vote. PUBLIC HEARINGS a. 2020A Construction Project Assessment Hearing Bryan Petzel with ISG had a presentation handout for the guests and reviewed the project with the audience and council. Mayor Pierson asked for questions from the group. Sherry Sands asked if the road was the same width because it seemed more narrow. Petzel said the width was the same but the parking stripes had not been painted on yet and the angle vehicles that are parking may make the road seem more narrow. After the questions were answered Councilor Malheim read a prepared statement from Phil Klenk and property owner on the project route. The public hearing was closed at 7:18pm. NEW BUSINESS a. Construction Project Update and RFP #4 Holtmeier Construction(A)— Petzel asked if the council had any questions on RFP #4, there were none. Motion Malheim, second Trebelhorn. Passed voice vote. b. R2020-26 Resolution Adopting Assessments 2020A Construction Project (A)— Motion Malheim, Second Machaiek. Edwards brought up reviewing the assessment policy in lieu of Klenk’s statement. Council felt they originally put a lot of thought into the current assessment policy and feels it is fair to residents. Passed voice vote. c. Set Council Meeting to Canvass Election Results (A)—Because of the time it takes to process mail ballots the City won’t get results from the county until November 12th and they have to be canvassed by November 13th. Council decided to canvass at 5 pm on Thursday, November 12th. Motion Edwards, second Drinkall. Passed voice vote. d. Winthrop Employment Exit Checklist & Questionnaire (A)—Palmer was asked last month to personalize the model to the city of Winthrop and bring back a final draft. Motion Malheim, second Trebelhorn. Passed voice vote. UNFINISHED BUSINESS a. None REPORTS OF OFFICERS, BOARDS AND COMMITTEES a. ADMINISTRATOR/EDA REPORT—Palmer reported that she has been working on quarterly payroll, sales tax, attended poll pad training and public accuracy testing, attended MMUA and MMPA meetings via Zoom, attended Cable Commission meeting in Arlington, completed the work comp audit, met with Heartland to update the water/wastewater agreements, met with GFW, Gibbon and Fairfax to apply for a grant to provide food for kids, sent out notifications to townships and Gibbon about the new ambulance purchase, held two bond rating calls, worked with CarlsonSV to remote into City Clerk computer for AP and bank recs, finalized 2021 budget. EDA spent 23 hours on EDA tasks the majority of that was attending the Blandin Broadband Conference via Zoom, Chamber and Opportunities meetings, bookwork, bank statements, paying bills. e. ELECTRIC DEPARTMENT REPORT—MMPA Summary. Also Machaiek gave an update on the MMPA meeting. h. POLICE CHIEF’S REPORT—SRO Report i. PLANNING COMMISSION—No meeting k. CABLE COMMISSION—Councilor Malheim provided an update from the Cable Commission meeting and financials. They approved a budget and are working on updating the Public Access commission. MISCELLANEOUS Councilor Malheim updated the council on the sledding hill. The stumps are removed. He would like city staff to fix the street lights down there, put up no snowmobiling signs and bring in some dirt. He’s got some tubes lined up and will be decorating the trees for Christmas. ADJOURNMENT Motion Machaiek, second Malheim to adjourn. Passed voice vote. Meeting was adjourned at 7:40pm. Jenny Palmer, Administrator

 

Minutes for a Work Session Of the Winthrop City Council Monday, November 2nd, 2020 A Special meeting of the Winthrop City Council was called to order by Mayor Kelly Pierson at 6:00 p.m. on Monday, November 2nd, 2020, in the City Hall for the purposes of conducting the business of the city. PLEDGE OF ALLEGIANCE ROLL: Council members: Kelly Pierson, Julie Trebelhorn, Dale Malheim, Pete Machaiek, Lynn Drinkall and Rob Edwards. City Staff present: City Administrator Jenny Palmer, Public Works Director Troy Martin, Fire Chief Justin TenEyck, Ambulance Captain Ed Stoll, Ambulance Crew member Katie Gran Budget Work Session The City Council reviewed the proposed budget to recommend cuts for the December 7th Regular Meeting. Palmer reviewed the budget figures from the proposed and made some adjustments to the proposed amount reducing the levy to a 12.92% increase over 2020. The council proposed additional cuts that include the following: Audit $3,000 Municipal Building –$12,000 Recreation–$5,000 Capital Reserves: Computer Upgrade–$1,000 City Hall Windows–$3,606 Squad Car–$5,000 Large Tanker–$5,000 Van–$10,000 No action was taken at this time. These additional adjustments will reduce the levy to 6.59% increase over 2020. Motion Malheim, second Trebelhorn to adjourn. Passed voice vote. Meeting adjourned at 6:54 pm. Jenny Palmer Administrator

Minutes for a Work Session Of the Winthrop City Council Thursday, November 12th, 2020 A Special meeting of the Winthrop City Council was called to order by Mayor Kelly Pierson at 5:00 p.m. on Thursday, November 12th, 2020, in the City Hall for the purposes of conducting the business of the city. PLEDGE OF ALLEGIANCE ROLL: Council members: Kelly Pierson (via phone), Julie Trebelhorn, Dale Malheim, Pete Machaiek, Lynn Drinkall (via phone) and Rob Edwards. City Staff present: City Administrator Jenny Palmer, City Attorney Aaron Walton Canvass Election Results The City Council was presented an abstract from Sibley County to canvass the local election results. The final votes are as follows: Mayor 2 year term: Kelly Pierson 630 Write In 29 Council Member 4 year term (Elect 2) Julie Trebelhorn 567 Peter F. Machaiek 363 Write In 19 Special Election Council Member 2 year term (Elect 1) Lynn Drinkall 169 Megan Schmidt 483 Write In 4 Motion Malheim, Second Machaiek to canvass election results as presented. Roll call vote Edwards yes, Machaiek yes, Drinkall yes, Trebelhorn yes, Malheim yes. Passed roll call vote Consideration to Close City Hall to the Public Motion Trebelhorn, second Edwards to close city hall to the public, open to appointments only, starting Wednesday, November 18th. Roll call vote Edwards yes, Machaiek no, Drinkall yes, Trebelhorn yes, Malheim no. Passed roll call vote. Motion Malheim, second Edwards to adjourn. Passed voice vote. Meeting adjourned at 5:09 pm. Jenny Palmer, Administrator

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