Winthrop City Council
Monday, August 28, 2023
A Regular Meeting of the City Council of the City of Winthrop was called to order at 7 p.m. on August 28th, in the city council chambers of the City Hall, for the purpose of conducting city business.
Councilors Present: Councilors Trebelhorn – presiding, Schmidt, O’Connor, Wickenhauser, Machaiek
Councilors Absent: Mayor Edwards
Staff: City Administrator Michael Looft, City Clerk Heather Haun, Fire Chief Adam Pagel, Ambulance Captain Ed Stoll, Police Chief Logan Anderson, City Attorney Aaron Walton, Officer Bryan Hasbargen
CALL TO ORDER
Meeting was called to order at 7:00 pm. Pledge of Allegiance.
OPEN PUBLIC FORUM
State Representative Bobbie Harder – Gave a session update, gave examples how the surplus was used, as well as some of the upcoming items. Talked about the Library sending thank you cards for the funds they receive.
Dan Davis – Ameribuild Buildings spoke to council about why he would be the best fit to build a “park shelter”. Gave out brochures, talked about going into the park and looking at what existed.
APPROVAL OF AGENDA
Motion made by to establish the agenda Machaiek , seconded by Megan. Motion carried.
Added addendum motion by Jenny, second by Wickenhauser. Motion carried.
Approval of Minutes: July 24, 2023.
Approval of Unaudited Financial Results July 24 – August 28, 2023.
Motion made by to approve minutes and unaudited financials results by Wickenhauser, seconded by O’Connor. Motion carried.
5.1 Enter into 2024 CSAH 32 and CSAH 1 Service Agreement (A)
Motion to accept the agreement by Schmidt, seconded by Wickenhauser. Motion Carried.
5.2 Snow Removal – Commercial Buildings and Private Service (I)
Kelsey Odegard from The Lodge of Winthrop would like to have a conversation with council concerning privately owned snow removal. Currently the Lodge does not have a contract in place for the winter season and needs services to remove snow.
Kelsey – spoke about the lack of funding for maintenance for people to remove the snow. She attempted to find people last year from all over and didn’t receive good feedback.
5.3 Park Amenities Update: Splash Pad (I)
Citizens would like to be heard concerning putting a new splash pad in the main city park. They will have a presentation explaining their findings.
Katie Gran introduced the group. Kelsey, Brianna, and Sam gave a PowerPoint presentation. They did a poll on Facebook. Schmidt asked about the increase in price for the other model stating it was a problem the last time a splash pad was talked about. Schmidt would like to know if we need to re-render the park plan, she is concerned that this would ruin the entire park plan and we shouldn’t be so willy-nilly. The city would like to schedule a parks meeting.
5.4 Ambulance & Fire Building (A)
The special ambulance and fire committee has concluded that a new building should be built and a combined ambulance and fire barn be considered. The committee has selected the building style and selected the land that the building will be built on (already city owned). It is staff’s recommendation that Council approves the process to go forward and proceed with construction documents and then proceed to go out for bids.
Looft talked about the things that the committee has discussed and is looking for direction. Talked about the low interest loan that would come from the USDA. Megan requested Ed speak about the need for the ambulance barn. Pete asked if the townships will be paying any part of the new build.
O’Connor motion to go forward with the construction documents, Second by Machaiek.
Discussion: Schmidt is wondering if we want to look into the Ameri build. Looft explained that there are construction companies don’t want to work with USDA funding. Motion Carried.
5.5 Resolution 2023-014: Resolution Reauthorizing Membership in 4M Funding (A)
Based on recommendations from the City Clerk and MMPA, an investment in the LMC state authorized 4M Fund be re-established for Winthrop Public Utilities.
Currently the investment earning rates are above 5%, this is more than double what we are currently earning in our account. This is also a way for us to pay or MMPA bill without the hassle of sending a check while still earning interest in a fluid CD market fund.
Motion by Schmidt second by O’Connor. Motion carried.
5.6 Resolution 2023-013: Resolution Accepting a $50,000 USDA Grant for New Radio Equipment (A)
The USDA Rural Development as accepted Winthrop’s proposal and have approved a $50,000 grant for radios for Winthrop Police and Ambulance. The overall cost is $133,411; $83,411 for the City’s portion and USDA’s portion of $50,000. The $83,411 would be proportional to the cost for each department needs and will be paid out of their reserve funds.
Schmidt made motion to accept the USDA Grant; O’Connor seconded. Motion carried.
5.7 Budget Recommendations (I) The current recommendations from staff are as follows:
• Operating Budget: $1,443,533.40
• CAP EX Expenses: $186,590
Please see the full budget review worksheet for further details and information.
Looft advised there will be a work session on September 11th, 2023 at 7 PM.
5.8 Window Quotes – Replace Windows at City Hall (A)
Council direct staff to get quotes to fix and replace windows at city hall. Staff acquired two such bids. (bids are attached). The first bid from Apple Roofing LLC for the amount of $39,664.74; East Side Glass for the amount of $48,650. Council can choose to accept one of these bids or we can continue to search for other installation / replacement options.
Machaiek made a motion to accept bid from Apple Roofing LLC, seconded by Wickenhauser. Motion carried.
5.9 Public Right of Way Use: Ginny’s Café (A)
Ginny’s Café would like to support the Police Department by holding a fundraiser on October 6, 2023. They would like to shut about 200 feet of the street down to put out table and chairs.
Wickenhauser motioned to approve to closure of 2nd Street, second by Schmidt, motion carried.
5.10 Resolution 2023-015: Authorization for bidding a New Police Garage
The Police Committee recommends going out to bid on a new police garage to store and maintain their fleet of vehicles. We have received one bid, but according to state statute because of the dollar amount associated with the project, it has to go out for a formal closed bid process.
Motion by Machaiek, seconded by Wickenhauser. Motion carried.
5.11 Resolution 2023-016: Resolution Approve the State of Minnesota Joint
Powers Agreements with the City of Winthrop on behalf of the City Attorney and Police Department. An updated agreement between the Police Department, Walton Law Office LLC and the State of Minnesota.
Motion by O’Connor, seconded by Wickenhauser. Motion carried.
5.12 Resolution 2023-017: Resolution Authorizing K9 Radio Purchase
The Police Committee would like to authorize the use of donated funds to purchase a new radio system for the K9 Unit. This radio was not included in the original USDA grant and we cannot edit or authorize additional equipment on the grant without a number of steps to be completed.
Motion by O’Connor, seconded by Wickenhauser. Motion carries.
5.13 Resolution 2023-018: Resolution Accepting Donations
This resolution is authorizing the acceptance of donations in the total amount of $10,200.00. Please see the attached resolution for recognition of those that have donated.
Motion by Schmidt, seconded by O’Connor. Motion carried.
5.14 Nuisance Abatements
Walton talked about the process of abatement. Looft went through the pictures of various violations 307 N. Hennepin Winthrop, MN 55396 2023-021
Motion by O’Connor to abate the nuisances as identified by Winthrop Police, Second by Wickenhauser. Motion Carried.
213 S. Nicollet Winthrop, MN 55396 Resolution 2023-020
Megan asked about if it is structural if we have to remove it or take it down. Logan responded with yes.
Motion by O’Connor to abate the nuisances as identified by Winthrop Police, second by Wickenhauser. Motion carried.
204 N. Nicollet Winthrop, MN 55396 Resolution 2023-019
Homeowner would like an extension of September 15th. Logan recommended giving them until the 15th.
Motion Schmidt to amend it to Sept 15 then abate the nuisances as identified by Winthrop Police, Second by O’Connor. Motion Carried.
304 N Hennepin 2023-022
Motion by O’Connor to abate the nuisances as identified and presented by Winthrop Police, Wickenhauser Seconded. Motion Carried.
REPORTS OF OFFICERS, BOARDS AND COMMITTEES
Fire – Ordered the air packs and they are here. Fit testing is going to be Sept. 11th. The current foam at the fire station should be “green” and compliant according to the new standards. Received the $5,000 DNR grant which is a matching grant. This will be used to update some pagers. Contacted by Danielle Bruns the EMH teacher, she is trying to incorporate and teach the kids about becoming emergency responders. Looking at donating old, expired gear to her which gets our foot in the door with the junior program we want to implement. The new tanker, close to going in the shop, final details are getting worked out.
Ambulance – Ed spoke about being blessed with the council’s support. Have three committed EMT going to class and two committed EMR going to class. Got moved in downstairs in the new/old area. Spoke about working well with fire department.
Pete spoke about the MMPA banquet. Julie talked about the comparable surrounding areas for utility rates.
Motioned to adjourn the meeting at 9:12 PM by Dawn, seconded by Jenny. Motion to adjourn carried.
STATE OF MINNESOTA
COUNTY OF SIBLEY
FIRST JUDICIAL DISTRICT
Court File No. 72-CV-23-206
Matter of Weitzenkamp Family Trust,
dated November 14, 2018
NOTICE AND ORDER OF HEARING ON PETITION FOR MODIFICATION OF
NOTICE IS GIVEN that a petition signed by Karen C. Weitzenkamp, for an Order modifying the Weitzenkamp Family Trust due to unanticipated circumstances (“Petition”) has been filed with the Court.
Any objections to the Petition must be filed with the Court prior to or raised at the hearing. If proper and if no objections are filed or raised the Petition may be granted.
IT IS ORDERED, that the Petition will be heard on November 15, 2023, at 9:30 A.M. by this Court at the District Court, Sibley County Courthouse, 400 Court Avenue, Gaylord Minnesota 55334.
1. Notice shall be given to all current trustees and the qualified beneficiaries (MINN. STAT. § 501C.0203).
2. Notice shall be given by:
Mailing a copy of this Notice and Order by U.S. Postal Service at least fifteen days prior to the hearing date;
Delivering a copy of this Notice and Order to the current trustees and the qualified beneficiaries personally at least 15 days prior to the hearing date unless waived in writing by the current trustees and the qualified beneficiaries; and
Publishing this Notice and Order in accordance with law by publishing, at least 20 days before the date of the hearing, a copy of the order for hearing one time in a legal newspaper for Sibley County.
Dated: October 16, 2023
BY THE COURT
/s/ Amber Donley,
Judge of District Court
Karen V. Messner by jka
Attorney for Petitioner
Dustan J. Cross #248952
Reed H. Glawe #175559
Gislason & Hunter LLP
2700 S. Broadway
PO Box 458
New Ulm, MN 56073
Telephone: (507) 354-3111
FAX: (507) 354-8447